Speaking at a conference is an important opportunity! Getting selected for a session, then writing and delivering a compelling presentation, can be a daunting and nerve-wracking task. I’ve collected my insights to help rookie Advocates understand the process of securing an opportunity and delivering a quality talk. Presentations at conferences are a key chance to build your portfolio as a developer, get review for your research or product ideas, foment excitement for a new product or service offering, and have a great time meeting other technical folks. Read on for insights into my experience as a speaker at this year’s Git Merge in Paris.
Lead up: Getting in and getting prepared
Leveraging our contacts
— Twidi (@twidi) April 9, 2015
It all started with Nicola spotting a thread about a potential 10th Anniversary party in the Git mailing list. Grace, the head of my department, initiated discussions with the contributor and the Linux Foundation to brainstorm about the best way to celebrate. Through these discussions and the Linux Foundation, we were able to get together with the Git Merge organizer over a friendly lunch so we could sell him on the value of a presentation from our team. We identified a topic of general interest to the Git community that Atlassian had done recent research into, and agreed to submit a proposal.
- Follow mailing lists and Twitter feeds for the projects you care about, so you can find out about opportunities early.
- Your network is crucial. If you don’t know people yet, get to know them by contributing to projects and mailing lists, or attending conventions whenever you can.
- Often, your leaders will have great contacts and will have an easier time getting access to the right people.
- Take opportunities as you get them, especially as you’re getting started. All exposure is valuable.
- Don’t panic. The first session you do will be, by definition, the most important one you’ve ever done.
Writing the proposal and presentation
Writing the proposal was straightforward; a few hours of research on the internal project and a bit of word-craft to make it sound exciting were applied to the task. I wrote a two paragraph summary of the idea, and my team (h/t Tim) helped fill it out into a proper pitch. We submitted as soon as we could turn it around. I found out that a winning submission will have several hundred words that make the value of your talk as clear as possible: the problem you intend to solve, the value of your solution to the audience, and the overall message of your talk.
Once we had been approved for a session, I set out to build a presentation. Researching the topics, I built an outline in Confluence to store my ideas and keep them organized, and then created my Keynote deck based on that page. I found out later in the review stage that I had organized the presentation with an exposition frame rather than a story frame; this caused some significant re-work which could have been prevented by paying closer attention to the overall goal of the talk. I spent a fair amount of time recording a demo video, which turned out to be a great way to show off the project while being able to talk coherently; this also eliminated the chance that my equipment, or the equipment at the convention hall, would fail and leave me stranded.
- Writing a great pitch is the most important part of getting a chance to go on stage.
- Be sure to sell your talk. Explain how it relates to the convention, what problem you’re addressing, and be clear with your overall message.
- Find the right tone early. Determine if you’re telling a story, presenting an argument for something, or calling to action.
- Use as few words on the slides as possible. The audience should be listening to you and not reading the screen.
- It’s best to record the demo beforehand so you will be free to provide narration. This precludes technical difficulties.
- Keep animations simple. Re-use a small array of animations (perhaps 1-3) to avoid distracting your audience; don’t use a wide variety.
- Make sure you have lots of review. Your team lead, team mates, and other co-workers will have a wealth of insight.
Practice, practice, practice!
I was fortunate to be able to arrange several hours of public speaking training from one of San Francisco’s premier voice coaches, which was a critical part of our strategy to present a compelling session in Paris. In addition to this time, I logged upwards of 40 hours practicing the presentation in front of team mates, co-workers, other teams, developers, stakeholders, and even a tech writer and a data scientist for good measure. I even practiced in front of my technically-inclined wife, my non-technical personal friends, and a mirror.
- Get coaching if you have budget for it. It’s worth every dime.
- Practice as much as you can! You could practice up to six hours for each minute of session.
- Get as many fresh eyes as you can for each practice session. A variety of technical and non-technical reviewers can help prevent you from being boring.
- Make sure that people who are similar to your audience are able to understand your overall message.
Feedback, feedback, feedback!
Because I didn’t initially have a very strong command of the subject matter, I needed a lot of feedback to get the presentation right! The best way to make sure I get reliable feedback, in my opinion, is to invite as many people as I can, with as diverse of a skill set as I can find. For me, the most valuable input beyond that of the extensive Advocacy experience of Grace came from Alison, the Head of Product Marketing and our Technical Writer, Dan. The method you use to take in feedback and synthesize it into your deck is your own to choose; however, I assure you that when it comes to reviewers, more is definitely better. Working with so many reviewers helped me to become more confident and comfortable with the subject matter.
- Find a diverse set of reviewers. Different viewpoints will make a better presentation!
- Invite someone with a background in technical writing or information design to review, if possible. They’ll have essential insights.
- Marketing or Demand Generation team members can help find the best choice of words and tone.
- Be sure that your Legal department has a clear view of the contents to avoid any unforeseen outcomes.
- Don’t sit on feedback! Fold suggestions into the deck while they’re fresh in your mind.
- Know your material! Nothing will carry you through difficult times as well as a solid understanding of the information you’ve come to present.
Taking the plunge
The first day
— Vadim Zeitlin (@_VZ) April 9, 2015
Details about the first day of the event can be found at Nicola’s excellent synopsis Notes from Git Contributors’ Summit. The Git Merge organizers had a full agenda for the day, including a Walking Tour of Paris and a Speakers’ Dinner where the lineup of presenters were afforded a chance to get to know one another over wine. We had some great discussion, especially because so many of our talks had such similar topics. Crucially, this meeting gave me a chance to compare notes with a presenter who would be giving a very similar talk. This helped us avoid confusing the audience because we took the time to synchronize our messages. I brought a rather unfortunate head cold with me from San Francisco that had me sniffling and coughing throughout the plane ride and my time in Paris. Apologies to anyone who I transmitted it to!
- Get to the host city early. A day to see the city and get to know the atmosphere will do wonders.
- Meet the other presenters beforehand, if possible. This will give valuable insight into the experience the audience will have during the convention.
- Talk about presenters with similar topics, to avoid surprises. Don’t force attendees to hash out conflicts between presentations.
- Enjoy day-before festivities as a chance to unwind.
Last minute preparation
On the night before my talk, it’s critical that I get adequate sleep to function. I like to get just as much as I can manage, up to eight hours; this helps me stay alert and avoid excess consumption of caffeine on the morning of the event. In my case, the jetlag bug bit and I got a paltry three hours of sleep. That morning, I had a bit of coffee but then switched to orange juice for a more natural alertness. First thing after arriving at the convention and debugging the Null Coffee Exception in my brain, I made a point to run around and get all of the essential details of how and when I would be expected to go on stage, to ensure there was no confusion when I was called. I had a few last minute edits to make – there’s always last minute edits – and I made sure to practice the whole talk with Nicola and Steve, who were in town. To get this done, we retreated to Nicola’s hotel room and rehearsed everything during the lunch break.
- Be sure to secure a quiet place to make any last minute edits.
- Practice your presentation at least once on the day of the event. Don’t be afraid to miss other sessions to do this.
- Be cautious of too much coffee – caffeine jitters are no fun on stage! Try a juice that’s high in Vitamin C for natural alertness.
- Get details about when and where you’re expected to show up well in advance.
- Watch as many sessions as you can to get a feel for the audience.
- Pay attention to the type of mic the venue is using in case you need to make any adjustments.
Going on stage
— Steve Smith (@tarkasteve) April 9, 2015
Thankfully, the organizers provided the crowd with a fifteen minute recess between talks, and this allowed time for me and the mic to become friendly with each other. It also gave me some time to test out the stage, which is a great way to get comfortable with speaking on it. I walked the length and breadth of the stage, testing out my remote control from all four corners. Confident it would work reliably throughout the presentation and that I had a good understanding of the space, I waited to be called up by Scott Chacon, the master of ceremonies for the event. Notably, my sniffles and stuffy nose symptoms cleared up as my excitement to be on stage grew; this is a normal reaction to that type of stress and one of the many benefits to it.
- Walk the stage and test your equipment before presenting if possible.
- Show up at least five minutes before your scheduled time.
- Be sure to make any needed bio breaks before your time comes up.
- Don’t panic. You’re going to be nervous, this is normal and natural.
Presenting and aftermath
Once I was called, I made my presentation. Even though I was nervous, the hours of preparation really paid off – it was a great talk! I presented the results of our research clearly and competently, and kept most everyone entertained the whole time. The resulting Tweets were very appreciative! I scanned the crowd while on stage, and while there were a few drowsy heads out of the three hundred or so developers in attendance, I felt like the crowd was engaged and excited to hear my story! After the talk, there were some great, encouraging words from many attendees as well as some very intriguing questions. I’ll admit I did forget to read some of the anecdotes I had prepared, but that’s okay.
- Don’t worry about it. The presentation the audience is there to see is the one you’re there to give; therefore, the crowd is very forgiving.
- No matter how good or bad you are, the law of averages demands that some attendees will love and some will not love your presentation. Accept it.
- If you forget a part of the speech, don’t say so on stage, because nobody will know. Either omit it completely or find a way to inconspicuously add it in later.
Celebrate a job well done!
— Dirk Lehmann (@doergn) April 9, 2015
Our hosts threw an amazing afterparty at a former crate factory, with amazing food and beverage on hand. I had a great time talking with guests and our hosts, swapping stories, and generally having a grand time. I had a bit of star power, and that makes for a fun party! Reports from my team in San Francisco were enthusiastic, so I’m happy to say it was a great result!
A huge thank-you to GitHub for presiding over a most excellent convention and birthday party!
- Talk to the other presenters and attendees after the event to share feedback.
- Be sure to give feedback to other presenters, as well!
- This is a great time to make professional contacts. Don’t miss out!
- Have a nice cup of coffee and celebrate a job well done.
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